Make All Internal Users Co-Owners
You can assign all internal users (users within your organization) as co-owners of a Trusted Share. This grants them similar rights as the owner, including the ability to Add and manage recipients, Audit the share and Manage Trusted Share options. To enable this option navigate to My Shares and open your Trusted Share. Click the Options button in the toolbar.
Differences Between Owner and Co-Owner Rights
While co-owners have many of the same privileges as the owner, certain settings are exclusive to the owner for security purposes. Specifically, a co-owner cannot archive a Trusted Share, rename a Trusted Share and revoke access of the owner. These restrictions help maintain control and security over the Trusted Share.
Note: You can make the changes below only if permitted by your organization’s policy.
2. Enable Co-Owners Option
Under Applied Policy → Collaboration, scroll down to locate the Make All Internal Recipients Co-Owners option, enable it and Click Save. Once enabled, this grants all internal users co-owner rights on the Trusted Share, allowing them to manage recipients, audit the share, and configure options. To verify, go to Manage Recipients. Under All Recipients, you will see a key icon next to the names of all co-owners.
3. Make Individual Recipients Co-Owners
Instead of making every internal user a co-owner, you can manage permissions individually for greater flexibility. To do this, go to your Trusted Share and click Manage Recipients.
4. Authorize as Owner
Under the All Recipients tab, locate the recipient you want to make a co-owner. Click the Actions menu (three dots) beside their name and select Authorize as Owner. You will see a confirmation, and a key icon will appear below the recipient’s name, indicating they are now a co-owner.
Note: Only internal users can be made co-owners.
Summary about the co-owner feature:
Designated user(s) must be a member of the Trusted Share to be assigned co-owner role.
Users with co-owner role can continue to access Trusted Share under Shared With Me tab, not My Shares tab.
A co-owner may grant or revoke co-owner role to other users of the same organization.
Co-owners may expire access for all recipients or disable the Trusted Share, but the original owner and all co-owners still retain access and management rights.
All co-owners receive the same email notifications as the original owner
Audit logs of all Trusted Share events are available to all co-owners.
Co-owners can approve/reject Trusted Share access requests.