Manage Trusted Share recipients

Select a file/folder to view and click on manage recipients

Manage Trusted Share recipients

When you open a Trusted Share, a new window will appear showing all active recipients.
From this window, you can also add new recipients or view pending invitations by clicking the corresponding icons highlighted below.

Manage Trusted Share recipients

Use the dropdown menu to filter and view different recipient types, or see all recipients at once.

Manage Trusted Share recipients

Click the three-dots menu next to a recipient for more actions:

Disable: Permanently revoke access.
Expire Share: Temporarily block access (recipient can still request an extension).
Extend Share: Give additional access time.
Authorize as Co-Owner: Assign co-owner rights ( recipient must be in your organization ).
Resend: Send the Trusted Share email again to the recipient.

Disabling a Recipient

Click on the Disable option from the action menu

Disabling a Recipient

Click Disable to confirm

Restore the action for a Recipient

If you disable or expire a recipient, you can easily restore their access:

Open the drop-down menu and select the appropriate status (e.g., Disabled or Expired ).
Locate the recipient under that status.
Click the three-dot menu next to their name.
Select Enable (or the equivalent option).

Bulk Action Menu

If you want to perform any bulk actions on all the recipients, click on the three dot menu beside drop down

Bulk Action Menu

In this view, you’ll see the same action menu options available for all recipients. Select the option that best fits what you’d like to do.

Please note that any changes made here will apply to all recipients , including co-owners .

Note: The difference between Disable Everyone and Disable All is that Disable Everyone converts all co-owners to recipients and disables sharing with other recipients, while Disable All disables share access for everyone, including co-owners.

Add new recipients on a Trusted Share on a SharePoint site